Collegiate Convention FAQs
Attendance
Can recently crossed new members or inactives attend and count towards the 34% quota?
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For the upcoming 2026 Convention, each chapter is required to send a minimum of 34% of its membership, based on the official Spring 2026 roster.
How to Calculate Your Requirement:
To determine the number of members your chapter must send, multiply your total member count by 0.34.
Important: Basic rounding rules apply to the nearest tenth place. If your calculation results in a decimal between 0.0-0.4 then round down to the next whole number to meet the minimum requirement.
If your calculation results in a decimal that is 0.5 or higher, you must round up to the next whole number to meet the minimum requirement.
Example #1 Calculation:
Chapter Size: 10 members
Math: 10×0.34=3.4
Requirement: 4 members must attend.
Example #2 Calculation:
Chapter Size: 14 members
Math: 14×0.34=4.76
Requirement: 5 members must attend.
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Active and inactive members are counted towards the house count if they were submitted on your spring/winter 2026 roster.
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We understand that circumstances can change, but to help cover the significant additional costs our organization incurs when expected attendees do not show up (such as reserved meals, materials, and space), a $250 non-attendance fee per member will be assessed in these situations:
If a member registers but does not attend in person.
If your chapter falls short of its required number of in-person attendees.
Example: If your chapter is required to send 5 members and only 3 attend in person, a $500 non-attendance fee ($250 × 2) will be applied to the chapter in addition to the registration fees.
We approach this with compassion and recognize that life events can arise. Since convention dates were shared a full year in advance, exceptions are considered only in limited, documented circumstances. If you have already registered but must cancel, please submit the Attendance Exception Request form as soon as possible. Completing the form does not guarantee approval, but it is the required first step. This form must be completed no later than May 4th, 2026.
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The required convention attendance percentage of 34% is based on the total number of members (active and inactive) reported on the rosters submitted in January 2026.
Your required attendance is calculated using the membership count from your January 2026 roster submission—not your current house count. For example, if your January roster showed a total of 21 members, your minimum required attendance remains 7 members (34% of 21), even if your current membership has decreased to 19.
Using the same example above, if the house count increases to 25 due to the addition of new members after January 2026, your required attendance will remain at 7 members and will not be recalculated upward.
Please use the original January roster figures when determining your chapter’s attendance obligation. If you have any questions about your submitted roster or required attendance calculation, contact convention@akdphi.org.
Status
Active Members
Active Graduating Seniors
Newly-Crossed Members
Inactive Members
Expectations
Are expected to attend Convention & all meetings
May attend Convention
May attend Convention
May attend Convention
Are they a part of the 34% calculation?
Yes
Yes
No
Yes
Do they count towards meeting attendance requirement?
Yes
Yes
Yes
Yes
Can they attend business meetings?
Yes
Yes
Yes
Yes
Questions about Convention registration or attendance? Contact us at convention@akdphi.org.
Registration
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We truly appreciate that every sister is making thoughtful decisions about attending Limitless 2026, and we understand that costs can feel significant.
That said, we are unable to offer any discounts, reductions, waivers, or adjustments on registration fees or associated fines. The current registration fee of $529 per member already falls short of covering the full per-member expenses required to host a high-quality national convention—including venue commitments, meals, programming, materials, and other essential costs.
To keep the experience equitable and sustainable for all attending sisters, these fees and fines remain fixed and apply uniformly to everyone. No exceptions will be made.
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We are unable to offer any discounts, reductions, waivers, or adjustments on registration fees or non-attendance fees. The current registration fee of $529 per member already falls short of covering the full per-member expenses required to host a high-quality national convention—including venue commitments, meals, programming, materials, and other essential costs.
To keep the experience equitable and sustainable for all attending sisters, these fees remain fixed and apply uniformly to everyone. No exceptions will be made.
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There are no refunds for Convention registration for any reason. If you are no longer able to attend Convention and are not able to transfer your registration to another sister and you fall under one of the categories below, please complete the Collegiate Attendance Exception Request Form.
Medical or Health Concerns – Including serious illness, injury, mental health needs, recovery, or ongoing treatment that makes travel or attendance difficult.
Family Emergency – Such as the death, imminent passing, or sudden serious illness/accident of an immediate family member (parent, sibling, spouse, child, or grandparent), requiring your presence.
If your situation does not fall into one of the categories above, please email convention@akdphi.org. Fines may be assessed.
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You may transfer your registration ONE TIME to an eligible member from your own chapter, with no fee, as long as the transfer is completed no later than May 1, 2026. After that date, a fee will apply for any changes. Submit your Convention Registration Transfer Request only if you are taking over someone’s registration.
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If you live locally you are not required to stay at the Convention hotel; however, it is strongly encouraged. There are no reduced rates or discounts for convention registration. All registration fees are inclusive of the hotel room.
You are expected to arrive on time to all convention activities even if you are not staying at the hotel.
Hotel
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Check-in: Early check-in at the hotel is available on a case-by-case basis. If you would like to check in before the 4pm check-in time, please ask at the front desk. There may be a fee associated with early check-in which will be your responsibility. In the event the hotel is unable to accommodate an early check-in, you may leave your luggage at the front desk upon request.
Check-out: Yes, you can check-out anytime prior to 11 am of your departure date. Please note there are no refunds if you leave early. You may also request a late check-out at the front desk. There may be a fee associated with late check-out, which will be your responsibility.
Additional Hotel Room Nights can be requested during registration. If you need to request additional nights after registering, please email convention@akdphi.org.
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Non-aKDPhi guests may not stay with you in the hotel room. All hotel rooms booked under alpha Kappa Delta Phi for Convention 2026 are for aKDPhi Convention Collegiate and Alumnae attendees only.
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Additional nights may be requested and you will be invoiced for the additional nights. The invoice must be paid immediately upon receiving the invoice; otherwise, your additional nights will not be guaranteed.
The additional nights are $170 per night per room. You may request the additional nights during registration for convention. If you need nights after you’ve already registered, please email convention@akdphi.org.
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No, please utilize public transportation or rideshare services to and from the airport.
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Parking is available at the convention hotel at a discounted rate. You will need to check in with the front desk to obtain the appropriate validation for the discount. Parking is NOT covered by convention registration fees and is the responsibility of the attendee.